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Hiring guidelines in India

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Hiring guidelines in India

  • Pay & taxes
  • Leave policy
  • Termination
  • Time-off
  • Additional info
Minimum Wage Requirements
The minimum wage in India is complex. There is no statutory minimum wage for organizations in the private sector outside of regulated “factory” sectors. 

For factory sectors, India uses a complex method of setting minimum wages set at a state and sub-state level that are updated regularly. India defines nearly 2,000 different types of jobs for unskilled workers and over 400 categories of employment, with a minimum daily wage for each kind of job. 

The monthly minimum wage calculation includes the variable dearness allowance (VDA) component, which accounts for inflationary trends.
Individual Income Tax

The individual income tax ranges from 5% to 30%. Income tax is calculated according to progressive rates. India Income comprises 2 regimes, the New Personal Tax Regime (NPTR) and the old regime. Taxpayers have the option to choose either one of the regimes.

The table below reflects New Personal Tax Regime (NPTR) effective 1 April 2020:

Gross Annual Income (INR) Tax Rate (%)
Up to 250,000 Exempt
Between 250,001 – 500,000 5%
Between 500,001 – 750,000 10%
Between 750,001 – 1,000,000 15%
Between 1,000,001 – 1,250,000 20%
Between 1,250,001 – 1,500,000 25%
Above 1,500,000 30%
Payroll Cost

Estimated employer cost is 5% of the employee’s salary or INR 1950*.

During onboarding, the employee will decide how to contribute to the Provident Fund. Employees can choose to have their contributions calculated based on their basic monthly salary (40% of the gross monthly salary) or based on a fixed amount of INR 15,000. The employer costs for the Employee's Provident Fund and the related Administrative charges will be calculated based on the employee's decision. The Employees' Deposit Linked Insurance (EDLI) cost will be 0.5% of INR 15,000 (INR 75) in both cases.

- Employee's Provident Fund: 4.8% of the employee’s monthly gross salary (12% of the basic salary) or  INR 1800
- Provident Fund Administrative Charges:  0.2% of the employee’s monthly gross salary (0.50% of the basic salary) or INR 75
-  Employees' Deposit Linked Insurance (EDLI): 0.5% of INR 15,000 (INR 75)

*Employees in India can choose their Provident Fund contribution, which needs to be matched by the employer. Employees can decide to contribute a percentage of their basic salary (40% of the employee's monthly gross salary) or a fixed fee. This will affect the employer costs.

Overtime Pay & Maximum Hours

Standard working hours are 8 hours per day, 40 hours per week. The standard workweek is from Monday to Friday.

There are no statutory requirements for employees in the private sector outside of factory roles. 

Overtime payment is mandatory for factory workers. For additional hours worked, industry practice is to compensate employees with pro-rate PTO or additional pay at 100% of their regular salary.