Essential Job Functions: (what will the candidate do on the job)
Responsibilities include assistance with acquisition planning, development of solicitations, requests for proposals, developing and drafting purchase orders, miscellaneous obligations, contracts, interagency agreements and cooperative agreements. The Senior Project Support Analyst will work with IJC’s technical staff in the Washington, D.C. and Windsor, Ontario offices and provide assistance with all stages of the procurement process, including market research, development of statements of work, assistance in preparing cost estimates, and assistance with the reporting on contract status and the administration of contracts and agreements. Duties also include assisting with keeping the IJC up to date on developments in federal contracting and assistance with implementing G-invoicing for interagency agreements, including providing input on forms and processes for acquiring goods, services and supplies. The Senior Project Support Analyst will assist with the preparation of procurement plans and necessary justifications and/or determinations and findings for review by the Contracting Officer Representative. The Senior Project Support Analyst would assist in the preparation of purchase orders, contracts and other documents, assisting in keeping forms up to date with applicable acquisitions laws and regulations and that specifications are clear. The Senior Project Support Analyst will keep spreadsheets on all active and closed-out contracts and agreements including periods of performance, contract or agreement modification status, and status of deliverables. The position will assist in keeping accurate records of contracts and agreements supported with U.S. funding for activities of the Great Lakes Regional Office.
Skills: (what are the skills required for the role)
Knowledge of U.S. Federal Government contracting methods to procure a wide variety of goods and services through formal advertising and negotiations. This includes skill in negotiation sufficient to negotiate post award contract changes and settlements.
Knowledge of a variety of contracting mechanisms including contracts, purchase orders, etc. and use of standard and modified provisions to suit unique procurement situations, sufficient to plan and conduct the procurements.
Knowledge of steps for market research, cost estimate development, and price and cost analysis to determine reasonable, allowable and allocable costs for negotiating contracts initially and for negotiating post award changes and settlements.
Knowledge of contract administration principles and practices to monitor contract performance over the life of contracts, and to solve a broad range of problems relating to change proposals, claims, payments and similar problems.
Knowledge in the preparation of excel spreadsheets and experience reviewing financial data and information is required.
Knowledge of the procurement system Ariba, Invoice Payment Portal (IPP) and Department of State systems for procurement and financial systems. Ability to run spending reports in GBI.
Strong Communications Skills, Both Oral And Written, Are Required.
Qualifications: (what are the required minimums for the position)
A master’s degree from an accredited college or university in any major field of study
At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Preferred Qualifications (not Required)
Certification as a U.S. government contracting officer and prior experience as a contracts’ administrator, contracting officer and/or specialist.
Responsibilities include assistance with acquisition planning, development of solicitations, requests for proposals, developing and drafting purchase orders, miscellaneous obligations, contracts, interagency agreements and cooperative agreements. The Senior Project Support Analyst will work with IJC’s technical staff in the Washington, D.C. and Windsor, Ontario offices and provide assistance with all stages of the procurement process, including market research, development of statements of work, assistance in preparing cost estimates, and assistance with the reporting on contract status and the administration of contracts and agreements. Duties also include assisting with keeping the IJC up to date on developments in federal contracting and assistance with implementing G-invoicing for interagency agreements, including providing input on forms and processes for acquiring goods, services and supplies. The Senior Project Support Analyst will assist with the preparation of procurement plans and necessary justifications and/or determinations and findings for review by the Contracting Officer Representative. The Senior Project Support Analyst would assist in the preparation of purchase orders, contracts and other documents, assisting in keeping forms up to date with applicable acquisitions laws and regulations and that specifications are clear. The Senior Project Support Analyst will keep spreadsheets on all active and closed-out contracts and agreements including periods of performance, contract or agreement modification status, and status of deliverables. The position will assist in keeping accurate records of contracts and agreements supported with U.S. funding for activities of the Great Lakes Regional Office.
Skills: (what are the skills required for the role)
Knowledge of U.S. Federal Government contracting methods to procure a wide variety of goods and services through formal advertising and negotiations. This includes skill in negotiation sufficient to negotiate post award contract changes and settlements.
Knowledge of a variety of contracting mechanisms including contracts, purchase orders, etc. and use of standard and modified provisions to suit unique procurement situations, sufficient to plan and conduct the procurements.
Knowledge of steps for market research, cost estimate development, and price and cost analysis to determine reasonable, allowable and allocable costs for negotiating contracts initially and for negotiating post award changes and settlements.
Knowledge of contract administration principles and practices to monitor contract performance over the life of contracts, and to solve a broad range of problems relating to change proposals, claims, payments and similar problems.
Knowledge in the preparation of excel spreadsheets and experience reviewing financial data and information is required.
Knowledge of the procurement system Ariba, Invoice Payment Portal (IPP) and Department of State systems for procurement and financial systems. Ability to run spending reports in GBI.
Strong Communications Skills, Both Oral And Written, Are Required.
Qualifications: (what are the required minimums for the position)
A master’s degree from an accredited college or university in any major field of study
At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Preferred Qualifications (not Required)
Certification as a U.S. government contracting officer and prior experience as a contracts’ administrator, contracting officer and/or specialist.
