Position Summary

Industry: Education & Training

Job category: Hospitality and Catering

Location: Vanderbijlpark

Contract: Permanent

Remuneration: Market Related

About Our Company

NWU

Introduction

NORTH-WEST UNIVERSITY (VANDERBIJLPARK CAMPUS) |DIVISION: BUSINESS ENTERPRISE DEVELOPMENT: RESIDENCE AND CATERING SERVICES | POSITION NUMBER: V000380 VACANCY: ADMINISTRATIVE ASSISTANT PEROMNES GRADE: P13 EMPLOYMENT TYPE: PERMANENT APPOINTMENT PURPOSE OF THE POSITION To ensure residences are well maintained through proper cleaning, cost effective maintenance of residence building and acceptance hygiene and create conducive study environment and habitable space for residence students.

Job Description

JOB DESCRIPTION

Key Responsibilities

Front desk operations

• Greet residents, guests, and visitors in a friendly and professional manner.
• Answer incoming calls, take messages, and redirect calls as necessary.
• Respond to inquiries and provide information about residence facilities, services, and policies
• Manage incoming and outgoing mail and packages.
  
  

Residence and staff support

• Assist residents with inquiries, requests, and concerns, ensuring prompt and satisfactory resolution.
• Provide support the senior admin assistants and residence officers.
  
  

Administrative support

• Perform general clerical duties, including photocopying, scanning, and filing documents.
• Assist with administrative tasks such as data entry, scheduling appointments, and maintaining records.
• Prepare correspondence, memos, and reports as required.
• Assist with special projects and events as assigned.
• Manage the Head of Residence services schedule, appointments, and correspondence.
• Provide administrative support to the office of the Head of Residence
  
  

Meeting Coordination

• Coordinate and schedule meetings, conferences, and travel arrangements.
• Prepare meeting agendas, take minutes, and distribute relevant materials.
• Arrange facilities, equipment, and catering for meetings as required.
  
  

Event coordination

• Plan and organize residence events, such as social gatherings, workshops, and orientation sessions.
• Coordinate event logistics, including venue booking, catering, and audiovisual requirements.
• Communicate event details to stakeholders and ensure participation
  
  

Minimum Requirements

MINIMUM REQUIREMENTS:

• Grade 12 (NQF level 4).
• A minimum of (two) 2 years’ administration experience.
• A minimum of (two) 2 years’ experience in a university residence environment.
• A minimum of (two) 2 years driving experience (With a valid driving license)
  
  

RECOMMENDATIONS

• Degree or Diploma
  
  

Key Functional/ Technical Competencies

• Computer skills
• Analytical skills
• Critical and problem solving
  
  

BEHAVIORAL COMPETENCIES

• Interpersonal skills
  
  

Remuneration

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO : Lungile Masango on 016 910 3050

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO : Moratuwa Motsemme on 018 299 4958

CLOSING DATE : 18 February 2026

PLANNED COMMENCEMENT OF DUTIES: As soon as possible

Kindly take not e: Applications must be submitted online through the official NWU vacancy website. Incomplete applications and those submitted through any other platform will not be considered.

The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.

The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.

If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.

It all starts here ®